Seating plans, floor plans and sittings in the planner

Open the invitation, choose Planner, then Seating: "Who sits where." Seating starts on for occasions with a seated meal and can be switched on or off under Planner settings.

One plan for each RSVP

Guests reply once for a day's programme, so the functions of one day, such as the cake party, dinner and return gifts on the same Saturday, share one seating plan with one set of tables. A function with its own RSVP, one on another day, or one kept only in the planner has a plan of its own. With several plans, a chip for each sits at the top. See Reply per function.

Only guests who said yes are seated, each taking exactly the seats of their reply. A household is one party and always sits together. Switch on Include guests who haven't replied to seat them too, counted as one seat each.

Choose a layout

The first visit asks how the function is laid out: Tables, Long tables, Sittings (guests eat in waves), Family zones, Rows facing the front, Floor seating or Standing or a receiving line. For tables, say how many to start with, the seats each and the shape, and whether there is a head table. Then press Make the seating plan.

Seat your guests

1. 1Open Not seated yet, grouped by guest group, with each party's size and any food or access needs.
2. 2Press Seat at… and pick a table with room, or drag the party onto a table on a computer.
3. 3On the Plan view every seat is a chair: drag a guest onto one, or click a chair to pick from Coming, your Guest list, your Contacts or New guest.

Seat everyone for me seats every party at once and tells you who could not fit; nothing changes until you press Keep this seating. Keep together or apart adds rules for two guests, and Seating notes turns your own words ("college friends together") into group rules. Lock a table to keep it as it is.

Sections, sittings and zones

Where a function seats people in two halls or sections, name each section yourself and give each group its section; a party can be split between the two. Sittings set how many sit at a time and when each sitting starts. Family zones place your groups in named areas.

Print and download

More → Table list (PDF), Name list A–Z (PDF) or Seating CSV, for the door. Copy tables from another function… brings the tables across, not who sits at them.