Planner
The day's timeline and Day mode in the planner
By Nimanto 2 min read
In short
On the day holds a timeline for each function, with who is on it and who it is for. Start from Use the usual order or Make the timeline for me. Day mode shows Now and Next in big type on your phone, with Running late? to shift the rest.
Open the invitation, choose Planner, then On the day: "Each function's timeline, and a sheet to share."
The timeline
One function at a time, the next upcoming first, with its day, time, venue and time zone. Each row has a time, how long it runs, what happens, who's on it (a booked vendor, a helper, an Editor or a name), who it's for (Everyone, Family or Helpers), its track when things run side by side, and a note. A vendor's arrival is a grey row.
Edit rows in place, move them up and down, or delete them. Checks under the timeline flag two rows of the same person overlapping, a vendor arriving after their first row, a row outside the function's hours, and rows still needing a time.
Start a timeline
- 1Open the function.
- 2Press Use the usual order to start from the library's order for that function, or Make the timeline for me where AI help is on. An AI timeline opens as a preview; press Use this timeline to keep it.
- 3Add, edit or remove rows until it is yours.
A function that began life as several activities on your invitation's schedule, such as cake, dinner and return gifts, starts with those activities at their own times. See Schedule and functions.
When the start time changes
The times follow the function's start time on your invitation. If it starts later, press Shift times… to move every row, or only the rows after one, earlier or later by a number of minutes, with a preview before anything changes.
People to call
Under the timeline, People to call lists every booked vendor with a phone and your helpers (name, role such as "Gift table", phone, e-mail), each with call and WhatsApp buttons.
Day mode
From a week before the first function, the dashboard offers Day mode, also under More on this page. It shows the timeline in big type for a phone in the hand:
- Now is the row whose time holds the present moment; Next says how long until it starts.
- The owner and Editors tick each row Done; anyone can call a vendor or helper.
- Running late? moves every row not yet done by 5, 10, 15 or 30 minutes, or a number you type.
- The page refreshes every minute, so ticks from other phones show up.
Share the timeline with helpers and vendors by link: see Share a Day sheet.
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