RSVPs & replies
How do I approve replies or keep a waitlist?
By Nimanto 2 min read
In short
In RSVP settings, switch on Require guest approval to confirm each reply yourself, or set Max capacity so further Yes replies join a waitlist. Review them under Guests & RSVPs, Responses, with Approve and Decline. Approved and declined guests are e-mailed.
Two settings put you in charge of who is confirmed: approval for every reply, or a capacity with a waitlist once it is full.
Switch them on
- 1Open the invitation from your dashboard and choose RSVP settings.
- 2Switch on Require guest approval, or type a number in Max capacity, or both.
- 3Choose Save RSVP settings.
With approval on, the form's button reads Request to join and a line under it says "The hosts confirm each guest personally." A guest who sends a Yes or Maybe sees "Request sent". With a capacity, the settings page reads "N of M places confirmed", and once the confirmed headcount reaches it, a further Yes sees "You're on the waitlist". A Maybe is never waitlisted.
Review replies
- 1Open Guests & RSVPs. A banner reads "N responses waiting for your decision" with Review now, and a To review filter appears.
- 2Switch to Responses. Pending and waitlisted replies show Approve and Decline.
- 3Choose Approve to confirm the place, or Decline.
An approved guest is e-mailed "You're confirmed: <title>"; a declined guest gets "About your RSVP for <title>". A declined reply shows Approve after all in case you change your mind. The host alert e-mail for a request reads "requests to join (N guests) · needs your approval".
What counts as coming
Only a Yes that is confirmed counts in the headcount. Awaiting-approval and waitlisted replies are counted as "To review" in the summary card and the reply bar, and appear in Edit guest and the Responses tab as "Awaiting approval" or "Waitlisted".
The waitlist is yours to manage
There is no automatic promotion. When places free up, approve waitlisted replies by hand. A waitlisted guest who sends their reply again is re-evaluated and may be confirmed if there is room now. On the website, approving does not re-check capacity, so you can knowingly go over; the mobile app waitlists instead when approving would exceed it.
A changed reply
A confirmed guest who updates their reply with the same answer and the same or fewer people stays confirmed. A bigger party, or a change of answer, goes back through approval or the capacity check. Details in a guest changes a reply.
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