Gala and fundraiser invitation templates

Open with the organisation and the cause, then say what the evening supports: “Please join us to raise funds for the children’s reading programme.” Add the date, times, venue, dress code, honorees, the ticket or table price and how to buy. End with a line inviting those unable to attend to give anyway.

Most galas send a save the date three to six months ahead, with the formal invitation six to eight weeks before the event. Ask for replies and payment two to three weeks out, which leaves time for seating. Table hosts and major donors should hear about the date first, often by personal note.

Add a gracious sentence near the end: “Can’t join us? You can still support the cause with a gift of any size.” Name exactly how to give, whether by website or by contacting a named person. Many supporters who cannot come will still give, so this line is worth keeping on every invitation.

It depends on your country and the organisation’s status. In the United States, for example, usually only the part of the ticket above the value of the meal and entertainment counts. Ask your accountant, and print the exact wording they confirm on the invitation and receipt. Guests should check with their own adviser too.